Procedure followed in the decision making process including channels of supervision and accountability

No.

Nature of Cases

Channels of Submission

1

Appointments above Pay Scale of Rs.40000-140000

P.O.>Chief & CSD >CMD> Prior approval of Board

2

Appointments below Pay Scale of Rs.40000-140000 for a period up to two years

P.O.>Chief & CSD>CMD> Approval of Board

3

Approval of Conveyance Allowance

AAO>Chief & CSD subject to delegated power>CMD

4

Approval of grant of Honorarium to the Dep’t officers/staff./Outside Experts/Selection Committee/ACCA Members

P.O.>Chief & CSD subject to delegated power>CMD

5

Approval of Conveyance & Food Subsidy

AAO> Chief & CSD subject to delegated power>CMD

6

Issue of Identity Cards

AAO

7

Budget proposals of loans & advances

P.O.> Chief & CSD >CMD

8

Change of home town

P.O.> Chief & CSD >CMD

9

Complaints against employees

P.O.> Chief & CSD >CMD >CVO/GRC

10

Regularization of contractual/Daily Rated employees

P.O.> Chief & CSD >Internal Constituted Committee>CMD >Approval of Board

11

Creation/abolition of posts

P.O.> Chief & CSD >CMD >Approval of Board

12

Disciplinary cases of purely administrative nature

P.O.> Chief & CSD >CMD>Disciplinary Committee

13

Disposal of obsolete, surplus and unserviceable stores (as per DFP rules)

AAO> Chief & CSD >CMD >Approval of Board1

14

Distribution of works and re-allocation of duties, Postings & Transfers/deputation

P.O.> Chief & CSD >CMD

15

Examination of moveable/ immovable property returns 

P.O.>CVO

16

Expenditure on – Training Programmes/ Conferences/Seminars etc.

P.O.> Chief & CSD >subject to delegated power>CMD

17

Expenditure on - Entertainments/light refreshments at inter-departmental meetings  

Con(P&A)>Inch(P&A)/HoDs subject to delegated power>CMD

18

Expenditure on contingency

Concerned HoD/Chairman of the Committee subject to delegated power>CMD

19

Expenditure on stationery, stores, etc. as per DFPR

AAO>Chief & CSD subject to delegated power>CMD

20

Fixation of pay/Annual Increments in accordance with rules

P.O.> Chief & CSD>CMD

21

Framing and amendment of Recruitment Rules, (CAS) etc.

P.O.> Chief & CSD>CMD > Approval of Board

22

Leased. Accommodation

AAO>Chief & CSD >Internal Rental Assessment Committee>CMD>Approval of Board

23

Ex-post facto approval for acquiring, selling/disposal etc. of Immovable property 

AAO>Chief & CSD>CMD>CVO

24

Constitution of Selection Committees/ACCA

P.O.> Chief & CSD >CMD

25

Release of Advertisement

P.O.> Chief & CSD >CMD

26

Constitution of Internal Committees

P.O.>Chief & CSD >CMD

27

Productivity Linked Incentive/Bonus

P.O.> Chief & CSD >CMD

28

Compulsory/Pre-mature retirement and review of probity and efficacy

P.O.> Chief & CSD>CMD>Review Committee

29

Welfare of employees/gifts/Diwali/Holi etc.

AAO> Chief & CSD >Welfare Committee>CMD

30

Reimbursement of Tuition Fee/Book Award

P.O.>Chief & CSD

31

Reimbursement of Course Fee/Orgn. Membership Fee

P.O.>Chief & CSD >CMD

32

Grant of Child Care Leave/Maternity Leave/Paternity Leave/ Leave Encashment

P.O.> Chief & CSD >CMD

33

Sanction of HRA/Surrender of HRA

P.O.> Chief & CSD >CMD

34

Sanction of Personal Loan (Special Case)

P.O.> Chief & CSD >CMD

35

Issue of engagement letter/offer letter to regular/contractual employees

P.O.>after approval of CMD

36

Payment of retiral benefits/terminal benefits to resigned/retired employees

P.O.> Chief & CSD >CMD

37

Pay Revision

P.O.> Chief & CSD >Internal Constituted Committee>CMD > Approval of Board>Administrative Ministry

38

Repairs & Maintenance/Renewal of AMC/vehicle insurance/day to day purchases/hiring hotel accommodation//hiring vehicles/Ground Rent/Fire Extinguisher/Burglary Insurance/ Outsourcing of Security Services/Hygiene & Cleanliness Services etc.

AAO> Chief & CSD subject to delegated power>CMD>Manager (F)

39

Payment to Authorized Travel Agency for tickets booking

Asst>P.O. > Chief & CSD subject to delegated power>CMD>Manager (F)

40

Telephone, Mobile Reimbursement, Medical Reimbursement, Indoor/Outdoor/Chronic Disease, Medical Insurance after retirement

AAO>P.O. > Chief & CSD subject to delegated power>Chairman Med Committee/CMD>Manager (F)

41

LTC, LTC Encashment,  TA on Transfer/Retirement

P.O.> Chief & CSD >CMD

42

Forwarding of application for outside employment

P.O.> Chief & CSD >CMD

43

Promotion/ugradations

P.O.> Chief & CSD >CMD>ACCA>Board of Directors

44

Soft Furnishing/Entertainment Allowance etc.

P.O.> Chief & CSD >CMD